Thursday, October 16, 2008

Kim Komando Show Tip of the Day - Thursday, Oct. 16, 2008

Kim's Club Shop Listen Columns Cool Sites Tips Buying Guide Video of the Day

Thursday, Oct. 16, 2008

Your e-mail address will never be sold to anyone, ever. I promise!

  A Flashlight Built to Shine and Protect

  Emergency LED Spotlight

Support this free newsletter—please visit our advertisers


"Brought to you by Citrix, GoToMyPC is the easiest, most secure and reliable way to access your PC from anywhere." —Kim Komando

  • AES 128-bit encryption
  • Dual and one-time passwords
  • Firewall friendly
Try GoToMyPC FREE for 45 Days!

• Compact & lightweight
• Recalls the last 40 readings
• Comfortable & fully automatic

Does Microsoft Word tell on you?

QI needed to send a personal business letter, a Word 2002 document, to an attorney. I wanted to e-mail it. I e-mailed it to myself first to make sure that I did the attachment properly. When I opened the attachment, the two-page document looked fine. However, I clicked on File>>Open. I was shocked! My entire computer was accessible via this attachment! YIKES!!! How do I fix this? Also, can I lock the document so recipients can't change it?
Victoria in Atlanta, listening on WSB 750 AM

AWell, you'll be happy to learn that you don't have a problem. No one can get access to your computer through your document.

When you clicked File>>Open, you essentially opened Windows Explorer. That is where all of your files are stored. So, you're right—that offered access to nearly everything. But your recipient won't see that.

How-to ThursdayClicking File>>Open offers access to the files on the host computer. So, when you click File>>Open on your machine, you see your files. When your recipients do that on their machines, they see THEIR files. They have no access to yours.

Also, locking the document so it can't be changed is easy. In computerese, that's known as making the document read only. I'm going to describe this in Word 2003. We no longer have Word 2002 around. If these instructions are not exact, that's the reason. They should be close to the 2002 version.

To lock the document, open it, then click File>>Save as. At the top of the window, click the down arrow beside Tools. Click Security Options. In the second box, next to "Password to modify," enter a password. Check the box marked "Read-only recommended." Click Protect Document. Click Save.

Check on the right side

You will see a column on the right side of the screen. It is headed Protect Document. Check the box under "Editing restrictions." Be sure "No changes (Read only)" is showing in the dropdown box.

Under the third section, click Yes, Start Enforcing Protection. Click Save.
That's all there is to it. Recipients can read the document. They cannot make changes without a password.

Let me mention one more possible pitfall—Track Changes, another Word feature. It is handy if multiple people are contributing to the document. You can see what each person did. But if you use it, your recipient will be able to see your changes.

Watch what you write!

Let's say you start out calling the recipient a jerk. That's just an office joke. You delete it and address the recipient respectfully. But when he gets the document, he turns on Track Changes. He'll see what you've done.

The same is true if you're bidding on something. Your changes could tell him how high you're willing to go. So, you need to be sure Track Changes is off.

Look for the letters TRK in the bar at the bottom of the screen. They should be grayed out. If they are bold, Track Changes is on. To turn it off, right-click TRK. Click Track Changes.

Here are some more tips on Microsoft Word:
Five time-saving secrets for Word 2007
Word processing on the Net
Alternatives to the expensive Microsoft Word

We're all feeling the effects of the financial crisis. I would like to help out my fellow Americans. So this Saturday, Oct. 18, I'm broadcasting a special edition of my show. I'll tell you how to use the Internet and technology to ease financial stress. Some of the highlights include:

• Finding legitimate work-at-home opportunities
• Turning your castaways into cash
• Getting up-to-the minute stock quotes
• Selling your photos and crafts online
• And so much more!

Invite your friends and family to listen with you!

Protect your laptop with a built-in bumper system!

Every day, Team Komando produces some of the best content you'll find anywhere on the Internet. Here is a sampling of what's new on our site today!

Today Only: Would you like a quality camcorder that fits right in your pocket? Today only, enter to win Pure Digital's Flip Ultra Camcorder during the Giveaway of the Day. This camcorder shoots DVD-quality video and offers advanced editing features. It's valued at $150.

Video of the Day: Some animals have evolved amazing talents. The Lyrebird's song is certainly one of those. You won't believe your ears.

Cool Site of the Day: I bet you like to listen to tunes. So, check AOL's music section. Listen to tunes for nothing. Lyrics are available, too!

Digital Minute, on your radio: Drinking and sending e-mail can get you into a lot of trouble. But now, Google's Gmail may have a solution!

Free Download of the Day: One of my favorite games is Sim City. It puts you in charge of designing and running a city. And it's free!

Tip on the site: You can use some routers to block unapproved sites for your children. And you can restrict the computer to certain hours.

Tomorrow's Tip, in your e-mail: Troubleshoot a slow-as-molasses PC.

Kim :)

Turns the Lights On or Off When You're Not Home!

• Keep your home and family safe, day & night
• Put your house lights on a timer
• 7 on/off settings per day, easy to program

Other Items of Interest
Battery-Free Emergency LED Spotlight
Fake Security Camera With LED

No comments:

Post a Comment

Thanks for understanding that we need to prevent the nasties.

Terms of Use

Personal & Educational Use Only This blog consists mainly of FREE newsletters from computer web gurus that I receive. I thought you might like to see them all in one place than try to discover them on your own. A moderate amount of editing may be done to eliminate unrelated repetitious ads or unnecessary text which bloat the post. However I have given the authors full credit and will not remove their site links because you deserve to see where it comes from and they deserve to get credit for what they have written. Your use of this site is simply for educational purposes. For more computer-related help go to: CPEDLEY.COM for free software, advice and tips on low cost products which are very helpful. If you want to contact the editor, please go CPEDLEY.COM and check the Contact page for email address.