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Thursday, Oct. 16, 2008
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Does Microsoft Word tell on you?
I needed to send a personal business letter, a Word 2002 document, to an attorney. I wanted to e-mail it. I e-mailed it to myself first to make sure that I did the attachment properly. When I opened the attachment, the two-page document looked fine. However, I clicked on File>>Open. I was shocked! My entire computer was accessible via this attachment! YIKES!!! How do I fix this? Also, can I lock the document so recipients can't change it?
When you clicked File>>Open, you essentially opened Windows Explorer. That is where all of your files are stored. So, you're right—that offered access to nearly everything. But your recipient won't see that.
Clicking File>>Open offers access to the files on the host computer. So, when you click File>>Open on your machine, you see your files. When your recipients do that on their machines, they see THEIR files. They have no access to yours.
Also, locking the document so it can't be changed is easy. In computerese, that's known as making the document read only. I'm going to describe this in Word 2003. We no longer have Word 2002 around. If these instructions are not exact, that's the reason. They should be close to the 2002 version.
To lock the document, open it, then click File>>Save as. At the top of the window, click the down arrow beside Tools. Click Security Options. In the second box, next to "Password to modify," enter a password. Check the box marked "Read-only recommended." Click Protect Document. Click Save.
Check on the right side
You will see a column on the right side of the screen. It is headed Protect Document. Check the box under "Editing restrictions." Be sure "No changes (Read only)" is showing in the dropdown box.
Under the third section, click Yes, Start Enforcing Protection. Click Save.
Let me mention one more possible pitfall—Track Changes, another Word feature. It is handy if multiple people are contributing to the document. You can see what each person did. But if you use it, your recipient will be able to see your changes.
Watch what you write!
Let's say you start out calling the recipient a jerk. That's just an office joke. You delete it and address the recipient respectfully. But when he gets the document, he turns on Track Changes. He'll see what you've done.
The same is true if you're bidding on something. Your changes could tell him how high you're willing to go. So, you need to be sure Track Changes is off.
Look for the letters TRK in the bar at the bottom of the screen. They should be grayed out. If they are bold, Track Changes is on. To turn it off, right-click TRK. Click Track Changes.Here are some more tips on Microsoft Word:
• Five time-saving secrets for Word 2007
• Word processing on the Net
• Alternatives to the expensive Microsoft Word
EASE THE FINANCIAL STRAIN
We're all feeling the effects of the financial crisis. I would like to help out my fellow Americans. So this Saturday, Oct. 18, I'm broadcasting a special edition of my show. I'll tell you how to use the Internet and technology to ease financial stress. Some of the highlights include:
Invite your friends and family to listen with you!
Every day, Team Komando produces some of the best content you'll find anywhere on the Internet. Here is a sampling of what's new on our site today!
•Today Only: Would you like a quality camcorder that fits right in your pocket? Today only, enter to win Pure Digital's Flip Ultra Camcorder during the Komando.com Giveaway of the Day. This camcorder shoots DVD-quality video and offers advanced editing features. It's valued at $150.
• Video of the Day: Some animals have evolved amazing talents. The Lyrebird's song is certainly one of those. You won't believe your ears.
• Cool Site of the Day: I bet you like to listen to tunes. So, check AOL's music section. Listen to tunes for nothing. Lyrics are available, too!
• Digital Minute, on your radio: Drinking and sending e-mail can get you into a lot of trouble. But now, Google's Gmail may have a solution!
• Free Download of the Day: One of my favorite games is Sim City. It puts you in charge of designing and running a city. And it's free!
• Tip on the site: You can use some routers to block unapproved sites for your children. And you can restrict the computer to certain hours.
Tomorrow's Tip, in your e-mail: Troubleshoot a slow-as-molasses PC.
Copyright © 2008, The Kim Komando Show. All rights reserved. Reproduction in whole or in part in any form or medium without express written permission of The Kim Komando Show is prohibited and strictly enforced. Newsletters may contain links to sites on the Internet owned and operated by third parties. The Kim Komando Show is not responsible for the availability of, or the content located on or through, any such third-party site. Information in this document is provided "as is" without warranty of any kind, either expressed or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose and freedom from infringement. The user assumes the entire risk as to the accuracy and the use of this document. We will not be liable for any damages of any kind arising from the use of this information, including, but not limited to direct, indirect, incidental, punitive, and consequential damages.
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